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Swivel Secure Limited are the data controllers in this instance, i.e. we are responsible for deciding how we hold and use personal information about you.
What we will do with your information?
All the information you provide during the application process will only be used for the purpose of progressing your application or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the United Kingdom or the European Union.
The information you provide will be held securely by us whether the information is in electronic or physical format. We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
What information do we ask for, and why?
We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. The information we ask for is used to assess your suitability for employment. We are taking steps at your request prior to potentially entering into an employment contract – this is our legal basis for processing your personal data. You do not have to provide what we ask for, but not providing it might affect your application.
1. Application Stage
At the application stage, we ask you for
- your name, address, phone number and email address; and
- your previous experience including details of your education, work history, referees and answers to questions relevant to the role you have applied for.
Our HR staff and hiring managers will have access to all of this information.
You will also be asked to provide equal opportunities information. This is not mandatory information – if you do not provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment and HR team in a way which can identify you. Any information you do provide will be used only to produce and monitor equal opportunities statistics.
2. Selection Stage
Our hiring managers shortlist applications for interviews. They will not be provided with your equal opportunities information if you have provided it.
We might ask you to participate in assessment days, complete tests or occupational personality profile questionnaires and/or to attend an interview, or a combination of these. Information will be generated by you and by us. For example, you might complete a written test, or we might take interview notes. This information is held by us.
If you are unsuccessful following the assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a period of six months. If you say yes, we will proactively contact you should any further suitable vacancies arise.
How long is the information retained?
If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.
The information generated throughout the assessment process, such as interview notes, is retained by us for 6 months following the closure of the campaign. Equal opportunities information is retained for 6 months following the closure of the campaign whether you are successful or not.
If you are successful in your application, we will retain your information in accordance with our GDPR Policy for Employees, Workers and Self Employed. A copy of this Notice will be provided to you with your offer letter. If you have any queries about the process or how we handle your information please contact us at: email@example.com
Please address any questions, comments and requests regarding our data processing practices to us in this way in the first instance. Please remember to include your name, address and postcode along with any correspondence reference you may have.
If you have any concerns regarding our processing of your personal data or are not satisfied with our handling of any request by you in relation to your rights, you also have the right to make a complaint to the Information Commissioner’s Office. Their address is:
First Contact Team
Information Commissioner’s Office